Position Type: Full-Time
Job Overview: We are seeking a detail-oriented and organized Construction Administrative Assistant to support our project management team in the efficient operation of our construction projects. This role involves a variety of administrative tasks that are essential for maintaining project schedules, documentation, and communication with team members and clients. Provides leadership and management of the administrative team.
Key Responsibilities:
- Assist in the preparation and management of project documentation, including contracts, permits, and change orders.
- Maintain project schedules and update timelines as necessary.
- Coordinate meetings, prepare agendas, and take minutes for project-related discussions.
- Serve as a point of contact for clients, subcontractors, and vendors, addressing inquiries and providing information.
- Manage project filing systems, both digital and physical, ensuring all documents are organized and accessible.
- Track project budgets and expenditures, assisting with invoicing and payment processing.
- Support the project team with administrative tasks such as data entry, report generation, and project tracking.
- Assist in the preparation of bid proposals and project presentations.
- Ensure compliance with company policies and safety regulations.
Qualifications:
- High school diploma or equivalent; Associate’s or Bachelor’s degree in business administration, construction management, or related field preferred.
- Proven experience in an administrative role, preferably in the construction industry.
- Strong organizational skills and attention to detail.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and construction management software.
- Excellent communication skills, both verbal and written.
- Ability to multitask and prioritize effectively in a fast-paced environment.
- Knowledge of construction terminology and processes is a plus.
Benefits:
- Competitive salary
- Opportunities for professional development and growth.